Executive Assistant

Job Description and Requirements


A leading European company in the field of railway, industrial, and construction application is looking for a highly motivated individual with the ability to work under pressure as an executive assistant to the CEO.


Manage CEO's Schedule
•Manage his schedule and workload.
•Ensure he is adequately prepared for meetings.
•Prepare the meeting agenda and provide needed background information to the CEO.
•Preparing briefings to the CEO on her daily schedule to ensure she arrives on time and knows where to be.


Arrange Travel
•Arrange travel and logistics. This may include booking flights, car rental and hotel accommodations.
•Arranging meetings, providing needed background information and completing expense reports for reimbursement after the trip.
•Must be able to take part in certain conferences, or any business requirements.


Liaise with Board Members
•Scheduling board meetings.
•Handling logistics of board meetings.
• Sending materials for review prior to the meetings, taking and distributing notes and fielding general queries from board members.



General Administrative and Clerical Tasks
•Answering phones, faxing, mailing, filing and photocopying.
•Arrange logistics for visitors, coordinate conference calls, transcribe notes and type correspondence.



Qualifications and Skills
•Fluency in English is a must; more languages would be a plus.
•Strong Personality.
•Will be responsible for the office in Amman such as, Payrolls, managing the employees etc.
•While a bachelor's degree is often preferred in Business, an associate degree may be acceptable with sufficient previous work experience.
•Three to five years of experience supporting senior managers.
•Strong computer skills and the ability to type 60 words per minute, manage upwards, handle confidential information and multitask.
•Personal attributes such as discretion, a high level of professionalism, strong attention to detail, organization and written and verbal communication skills are also sought.



Work Environment
•Executive assistants often work in a fast-paced office environment and may be required to work overtime and weekends as needed and accompany the CEO on travel.