Job Description
* Researching markets to identify opportunities for conferences
* Researching topics and agendas for existing conferences accompanying key exhibitions
* Researching and producing conference programs/topics/content and speakers that are commercially attractive for sponsorships and delegates
* Liaising with clients to ascertain their precise event requirements
* Producing detailed proposals e.g. timelines, venues, suppliers, legal obligations, staffing and budgets
* Managing and executing a budget for optimum financial delivery
* Securing and booking a suitable venue or location, ensuring insurance, legal, health and safety obligations are adhered to
* Coordinating venue management, caterers, stand designers, contractors and equipment hire
* Organizing facilities for car parking, traffic control, security, first aid, hospitality and the media
* Identifying and securing speakers or special guests
* Planning layouts and the entertainment program, scheduling workshops and demonstrations
* Coordinating staffing requirements and briefings
* Selling sponsorship/stand/exhibition space to potential exhibitors/partners
* Preparing delegate packs and papers
* Liaising with marketing and PR colleagues to promote the event
* Liaising with clients and designers to create a brand for the event and organizing the production of tickets, posters, catalogues and sales brochures
* Coordinating suppliers, handling client queries and troubleshooting on the day of the event to ensure that all runs smoothly
* Overseeing the dismantling and removal of the event and clearing the venue efficiently
* Post event evaluation, including data entry, analysis and producing reports for event stakeholders
Candidate Profile
Applicants must have relevant experience in a similar role and good levels of oral and written English
