Office Manager

Job Description and Requirements


JOB DESCRIPTION AND REQUIREMENTS: -

An Amman-based engineering and contracting company active in the field of supplying Engineering Products and Services to the Heavy Industry in Jordan is having a vacancy for Female Office Manager / Executive Secretary, to provide personal administrative support to management and the company through conducting and organizing administrative duties and activities including receiving and handling information.



PS: Only relevant applications will be considered.





REQUIREMENTS: -

1. BA in Languages, Business Administration, Marketing or other relevant field

2. Excellent English, Communication and Computer Skills

3. Relevant experience up to (NO MORE THAN) 2 years. Fresh graduates are welcome to apply.



MAIN JOB TASKS AND RESPONSIBILITIES: -

1. Prepare and manage correspondence, reports and documents

2. Organize and coordinate meetings, conferences, travel arrangements

3. Take, type and distribute minutes of meetings

4. Implement and maintain office systems

5. Maintain schedules and calendars

6. Arrange and confirm appointments

7. Organize internal and external events

8. Handle incoming mail and other material

9. Set up and maintain filing systems

10. Set up work procedures

11. Collect information

12. Maintain databases

13. Communicate verbally and in writing to answer inquiries and provide information

14. Coordinate the flow of information both internally and externally



KEY COMPETENCIES: -

1. Verbal and written communication skills

2. Attention to details

3. Confidentiality

4. Planning and organizing

5. Time management

6. Interpersonal skills

7. Customer-service orientation

8. Initiative

9. Reliable

10. Stress tolerance

11. Up to 25 years old

12. Presentable