Contract Administrator

Job Description and Requirements


Job Description:

Ensuring that the section's staff has a clear and mutual understanding of the contract's requirements.

Preparing of contractual correspondence and financial matters, including vouchers approval, payments procedures, and the certifications of subcontractors' payments.

Assisting in the preparation of claims and reports, reviewing and reporting on subcontractors or clients claims and reports and assist in taking action to deal with any matters that may affect contractual commitments and requirements.

Ensuring that subcontractors performance is according to the terms of providing supplies/services of requisite quality on the scheduled time as per the contract requirements.

Working with concerned parties to resolve contractual issues, claims and disputes.

Recommending ways and practices for efficient contract administration to achieve better performance.

Dealing with difficulties encountered during performance and failures to comply with the technical requirements of the contract, and identifying potential sources of conflict to help avoid future problems.

Ensuring that the contract is closed in a satisfactory manner and as per the predefined procedures.

Maintaining documents and reports related to contract's execution, difficulties encountered, claims resolved, vouchers and correspondence with the clients/sub-contractors.





Desired Candidate Profile:

Arab National, available in Dubai / Abu Dhabi for FTF interview, min. five years experience as an contract administrator with large organization, well verse with FDIC.

Ensuring that the project is being executed in adherence to contractual requirements in respect to time and budget, contributing to the resolution of contractual matters and claims that may affect contractual requirements and commitments, preparation and certification of vouchers and ensuring that payments are being received/dispensed as per the contract's terms and conditions.
•Professional knowledge in contract management of projects, laws and regulations concerning contracts in construction/ contracting practices.





EDUCATION:
Accounting Graduate



EXPERIENCE:
Usage of any Accounting Software
Usage of Microsoft Excel and Word
Usage of different banking internet system
Able to do accounting entries



RESPONSIBILITIES ( in close coordination with Head of Accounts Dept):
Execute Payable functions: (Microsoft/Software)
Monitoring and Printing Client's Invoice from emails/courier
Payment via internet banking/ preparaton of payment orders
Preparation of Collecton Letters/Credit Notes
Monitoring & Sending Swift copies/payment advise
Filing of all related payable documents
Execute Receivable functions: (Microsoft/Software)
Preparation of Sales Invoices/Debit Notes
Preparation of Collection Letters
Sending of Invoices
Other Accounts Functions as assigned