Admin Coordinator

Job Description and Requirements


Admin Coordinator for the project department

Brief Description: The Project Admin takes responsibility as envisaged by the management for ensuring the smooth running of projects with limited time frame. The incumbent provides qualitative and documentary support to the preparation of quotations, interacts with clients within the scope of the business, the position requires to have a thorough understanding of the phases/factors involved in the business.



Primary Responsibilities:
•Handling client inquiry,
•Preparing accurate and quality quotations,
•Following up payments, legal agreement, LPO from the client,
•Support the project department in terms of booking the right supplier, right candidates for the project,
•Makes necessary arrangement for the project such as booking buses, meals, training venue, preparing attendance sheet.
•Communicating to staff the project details,
•Preparing invoices after completion of the project,
•Preparing staff payment with accounting according to attendance sheet,
•Follow up payment with client.



Competencies:
•Planning : The entire project as directed by Management and has a clear understanding of the client requirement.
•Attention to details: Knows the nature of project and the finer details involved.
•Follow up: Follow up at various stages with all service providers involved in the project.
•Initiative: Take responsibility for the action to be taken from start to the end of the project. Act with ownership. Works with minimum Guidance.
•Communication: Ensure that information communicated is evident on the project. Ensure that professional communication is always maintained.



Skills:
•Fluent in English is a MUST
•Very good communication skills
•Attention to Details
•Very organized
•Very good computer skills (ADVANCED COMPUTER SKILLS).
•Accurate and time inefficient.
•Deep knowledge of Microsoft Office Outlook, word, PowerPoint and excel is a MUST.
•At least 3 to 4 years of experience in UAE with active companies. Had major responsibilities and used to multi tasking.