Accountant/Administrator

Job Description and Requirements


Job Description



POSITION OVERVIEW

• Under the general direction of the Company BUM serves as the point of contact within the Company General Accounting to maintain & establish the General Chart database Needed .
In addition providing BUM & Sales Team with required Sales reports.

• Serves as system coordinator to provide support and updates for General Accounting Dept.

• Key point of contact for the company internal control processes associated with accounting and reporting in the company Systems

• Following Shipment,Payment & LCs with Suppliers inside and outside KSA

Reporting To :BUM

FUNCTIONS WITH CORRESPONDING TASKS

FUNCTION NAME

(1.) CHART OF ACCOUNTS (COA) inside and outside KSA

TASKS

A. Serves as the Chart of Accounts expert in establishing Chart elements needed for financial reporting requirements.

B. Monitors and analyzes COA database tables on monthly basis.

C. Initiates corrections as necessary when invalid accounts structures are determined.

D. Resolves any problems with upload of data files from the company database.

E. Analyzes General ledger files to ensure completeness and compliance with System specifications. (COA link)

F. Coordinates transmission of the file to System. Ensure data is valid (Codes, Invoices ..etc).

G. Advises and assists regarding COA questions and possible resulting systems and reporting problems.

H. Analyzes and corrects COA translation coding errors .

I. Responsible for coordinating the data entry and maintenance of the Chart of Accounts.


FUNCTION NAME

(2.) LEDGER(Our System) MAINTENANCE AND CONTROl

TASKS

A. Serves as the Campus coordinator for GA batch feeder files, GA Online documents associated with the Ledger sales.

Advises and assists campus and departmental personnel in analyzing online and batch ledger feed problems, and recommends resolutions.

Audits/reviews error reports with department and work with Accountants to correct.

B. Develops and maintains the ledger control system to confirm that all batch feed documents have been corrected and loaded, prior to the production of the month end ledgers.

C. Analyzes any suspended transactions from the various Depts. feeds, and resolves immediately with HR & Office manager.

D. Works with the various Sales Managers to identify problems of a recurring nature, and recommends procedures to provide long term resolution.

E. Modifies and/or develops various edits to the company system to ensure that transactions conform to current accounting reporting standards.

F. Runs defined ledger data extracts from the various Paradox databases and creates reports for review by the appropriate Accountant, to maintain proper coding for Financial Reporting to UCOP.

G. Prepares financial, budgetary as required to correct coding problems to insure proper financial reporting.

H. Key point of contact for internal control processes associated with accounting and reporting in the company systems environment.

I. Performs special projects as needed.

J. Arrange with IT for password of unit managers to get access for authorized reports

k. Arrange with Division managers to create Minimum Stock Level and with IT to make it as alarm in System


FUNCTION NAME

(3.) SUPPORT (HELP DESK)

A. Serves as system expert to provide data for the company General Accounting and campus departments.

B. Advises and assists sales team in direct contact only for pricing, Quotations..Sales History etc

C. Periodical (/Q or /Sym Maximum) or When needed collection and account balance will be done in coordination with indirect contact via their managers approvals



Skills

Experience in Medical Sales Field
Experience in communications with Suppliers outside KSA
Experience with Accounting System (Auricle )
Ability to work Under stress
Ability to perform Multi Tasks at the same time
Ability to manage & Work with Others