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Ref. JB3106111

Qatar District Cooling Company

Personal Assistant
Qatar District Cooling Company

Job Description

Job Objective:
Provide the necessary administrative support to the department by working closely with the Head of Department. to ensure error-free data documentation and to support the activities and the productivity of the department in an effective and efficient manner

Key Responsibilities and Accountabilities:
* Act as first point of contact for both internal and external parties who wish to contact the department for enquiries.
* Handle the department head’s day to day time diary to ensure the absence and/or resolution of conflicts and a proper time management system.
* Arrange meetings and coordinate schedules of the immediate manager and communicate with the concerned parties/department to manage the same (confirmations / reminders/ logistics etc).
* Handle the criticality and prioritization of phone calls, facsimiles and emails in order to assist the department with the time management process.
* Receive, sort and distribute mail and facsimiles, prepare and arrange for the distribution of outgoing mail and facsimiles.
* Maintain the filing system of all related documentations in order to facilitate future referencing and easy accessibility.
* Prepares LPOs as requested and when required.
* Follow, store and make available all relevant departmental policies, processes, standard operating procedures and instructions so that work is carried out in a controlled and consistent manner.
* Attend meetings as requested by the immediate manager to take and circulate meeting minutes. Draft and/or type reports and correspondences in order to ensure consistency and standardizations of formats.
* Maintain contacts with internal departments through regular follow up to ensure the successful completion of all required tasks.
* Research information as required by the direct manager
Organize and coordinate conferences and travel arrangements as requested.


Professional certification from relevant institutions

Minimum 2 years of relevant experience

Job-Specific Skills:
Fluent in English and Arabic
Ability to multi task
Experience in dealing with senior management


Professional certification from relevant institutions

Job Details

  • Job Location: Doha, Qatar
  • Company Industry: Utilities
  • Requirements : Employer (Private Sector)
  • Job Role: Secretarial
  • Employment Status: Full time
  • Employment Type: Employee
  • Manages Others: No
  • Number of Vacancies: 1

Preferred Candidate

  • Career Level: Mid Career
  • Years of Experience: Min: 2 Max: 5
  • Degree: Diploma

Company Profile

At Qatar Cool we believe in providing the best of both worlds. We believe that tradition can work with technology and that abundant cooling doesn't have to abuse the environment. With that in mind, we spare no effort to serve our customers with environmentally friendly cooling solutions.

Our business approach is to treat our customers and business providers as partners, where we, not only have their best interests at heart, but also the best interests of the community we serve.

We’re always on the lookout for new technologies that can improve our processes and add value to our stakeholders as we incorporate values such as pro-activeness and commitment in our daily jobs.

Our health, safety and environment initiatives are integral to the way we do business and our Quality, Environment, Health & Safety Department (QEHS) is committed to its “safety first, last, and always” motto, where it spares no effort to strictly enforce the health and safety policies companywide. Our fundamental belief is that all injuries can be avoided so we always aim for zero injuries and we take the precautionary measures to achieve this.

We value our customers above all else. The success of our operations heavily relies on our interaction with our customers so we have incorporated “customer focus” in our company DNA and put in place a variety of measures to obtain regular feedback from our customers.

Our commitment to providing an environmentally friendly service is also in line with the environmental aspect of the Qatar National Vision 2030.