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Ref. JB3065665

Adminitrative Assistant
Confidential Company

ADMINISTRATIVE ASSISTANT:

Outgoing, well organized, proactive Administrative Assistant with Good Problem solving and communication skills to work on a project with General Manager and his small team. Provides a wide variety of moderately complex administrative services in an efficient and effective manner. Assist in the administration of projects and processes


MAIN DUTIES

• Manages and Maintains the General Manager’s diary and e-mail account and filters e-mails, Highlights urgent correspondence and prints attachments.
• Ensures busy diaries commitments, papers and travel arrangements are managed effectively including producing a daily folder with diary, necessary papers etc. and troubleshooting problems
• Coordinates GM’s calendar’, appointments, conference calls, papers and travel arrangements
• Provides a comprehensives secretarial and administration service to the general Manager across the range of his work
• Schedule debriefing meeting between staff and GM so follow-up action can be implemented


BROAD DUTIES

• Performs administrative duties such as typing, answering phones, copying, faxing filing and report preparation
• Performs administrative duties such as typing, answering phones, copying, faxing filing and report preparation
• Coordinates mailings and distribution of information
• Helps team in preparing and producing marketing and PR documents as per GM Request
• Coordinates the execution of proposal material and agreements including but not limited to organizing collating, binding, etc. as
• Writes down and circulates reports and minutes of meeting to concerned stakeholders (team members or external associates)
• Helps in communication partner companies and sponsors
• Helps financial department in processing invoices for partner companies and sponsors upon GM request
• Provides back up coverage for other area’s as needed
• Handles any other miscellaneous duties as requested by GM

EDUCATION

• BA in Translation, Documentation Management or Business Administration



KOWLEDGE, SKILLS AND EXPERIENCE

• Min 5 years of experience in the related fields
• Proficient in Microsoft Word, PowerPoint, and Outlook software
• Computer literacy in Adobe (InDesign, Illustrator, Photoshop and Acrobat) is a plus
• Good proof reading and editing skills
• Effective verbal and written communication skills
• Ability to work in a team environment
• Excellent interpersonal skills and Proficient in Microsoft Word, PowerPoint, and Outlook software
• Computer literacy in Adobe (InDesign, Illustrator, Photoshop and Acrobat) is a plus
• Good proof reading and editing skills
• Effective verbal and written communication skills
• Ability to work in a team environment
• Excellent interpersonal skills and organizational skills
• Must be detail oriented to ensure accurate deliverables, and able to take initiative to meet deadlines

Proficiency in French and English + Arabic Typing

Skills

• Team work
• Reporting skills
• Problem solving and Analytical skills
• Organizational skills
• Works under pressure
• Attention to details
• Communication skills
• Proactivity / Flexibility
• Corporate Citizenship
• Knowledge Sharing
• Innovation
• Customer Focus

Job Details

  • Job Location: Beirut, Lebanon
  • Company Industry: Other
  • Company Type: Non-Profit Organization
  • Job Role: Administration
  • Employment Status: Full time
  • Employment Type: Employee
  • Manages Others: No
  • Number of Vacancies: 1

Preferred Candidate

  • Career Level: Mid Career
  • Years of Experience: Min: 5
  • Gender: Female
  • Degree: Bachelor's degree / higher diploma

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