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Ref. JB3069356

Delite Engineering Center

Administrative Assistant - Accounts & Operations
Delite Engineering Center

The Administrative Assistant - Accounts & Operations is a multidisciplinary role geared towards a systematic delivery and maintenance of financial documents as well as ensuring operational administrative duties are achieved.

Administrative Assistant Job Duties:
• Creates and maintains financial documents such as estimates, quotations, pro-forma invoices, invoices, purchase orders & delivery orders. Ensures that all documentation is maintained accurately for auditing purposes. Intuit - Quickbooks.

• Manages the collection and payment of accounts receivables and accounts payables. Ensures that collection and payment falls within specified limits.

• Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.

• Builds and Maintains relationships with industry suppliers, developing a network of necessary suppliers to ensure smooth integration when goods and services are needed.

• Basic understanding of local market prices of goods and services related to the construction industry.

• Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.

• Provides information by answering questions and requests. Recording messages from clients and suppliers and informing the appropriate DeLite representative to take action.

• Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.

• Completes operational requirements by scheduling and assigning administrative projects; expediting work results.

• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.

• Contributes to team effort by accomplishing related results as needed.

Skills

Fluent English

Written English

Reporting Skills

Administrative Writing Skills

Microsoft Office Skills “Microsoft Excel”

Managing Processes

Managing Accounts

Basic Accounting Skills

Intuit Quickbooks

Organization

Proactive

Analyzing Information

Professionalism

Problem Solving

Supply Management

Inventory Control

Verbal Communication

Job Details

  • Job Location: Dubai, UAE
  • Company Industry: Architecture; Interior design
  • Company Type: Employer (Private Sector)
  • Job Role: Administration
  • Joining Date: 2014-07-30
  • Employment Status: Full time
  • Employment Type: Employee
  • Manages Others: Yes
  • Number of Vacancies: 1

Preferred Candidate

  • Career Level: Management
  • Years of Experience: Min: 5 Max: 10
  • Residence Location: United Arab Emirates
  • Nationality: Australia; Canada; Great Britain (UK); Ireland; India; New Zealand; Philippines; United Kingdom; United States
  • Degree: Bachelor's degree / higher diploma

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